Managing Inventory During the Office Relocation Process

Out of all types of relocation, office relocation is the most difficult type of relocation any individual can face. Apart from the business address getting changed and informing all clients and vendors, another important aspect of commercial relocation is managing its inventory.

As a business, inventory is the major aspect on which your work is entirely dependent. If you toss everything in a moving truck and expect to find everything in perfect shape at your new address, then it is one of the biggest moving mistakes you will make. Proper planning and organization are essential to managing your inventory during the office relocation. You can either hire professionals who will take care of your inventory during relocation or build an internal team that will manage everything properly. In this blog, Kingdom International Movers, one of the leading office movers in Riyadh, will take you through a detailed guide on how to manage your office inventory during an office relocation process.

Also, read our blog on how to choose the right corporate relocation company for your upcoming move to Saudi Arabia. The detailed blog will give you the right tips to have a fuss-free corporate or office relocation in Saudi Arabia.

Conduct an Internal Inventory Audit

Leading international movers in Saudi Arabia, such as Kingdom International Movers, suggest conducting an internal audit of your inventory. As soon as you plan your office relocation, you should start preparing for an internal audit. The audit can be conducted by your existing inventory department or any other department, depending on the expertise your other staff members have.

When you assess your stock, you will get many insights into what is present in stock, what is dead stock, and what is a fast-moving item in your inventory. When you conduct an audit, don’t limit it to just your business inventory and stock; include your furniture, files, cabinets, and decorative pieces as well. This audit will not only give you a detailed list of your belongings and stock but will also help you get the right moving quotation from movers and packers in Riyadh. To get more tips for moving offices, read our blog titled How to Transport Office Furniture and Set Up a New Office in Riyadh.

Prioritize Your Stock

As we mentioned above, the purpose of conducting an inventory audit isn’t limited to giving you a balance sheet of your stock. Your audit will also help you decide what things need to be moved first to your new office space. If something is a slow-moving stock in your office, you can keep it behind and focus on shifting fast-moving items with priority. Maybe out of the five air conditioning units in your office, one is dysfunctional. You can either get it repaired or discard it depending on its condition. If you don’t take an assessment of your stock and inventory, you will end up relocating things that don’t work and aren’t required in your new office. This will be a sheer waste of your money, time, and resources. You can hire experienced packers and movers in Saudi Arabia once you have decided what is important and needs to be moved with priority to your new office space. To make this step easier, you can use our top tips to declutter your workspace, shared in our blog section.

Segregate Items as Per Category

Most moving companies in Saudi Arabia suggest that once you decide what is important and needs to be moved as a priority, it is time to classify and segregate your entire inventory as per its category.

For example, you can stack all files, paperwork, and fragile goods together. Similarly, you can stack valuables to one side, and for office relocation generally, valuables are documents. Documents are to be securely maintained in most cases. If you have a bunch of important and extremely valuable documents, you can either separate them and keep them safely in a locker or assign this important task to reputed movers and packers in Riyadh, such as Kingdom International Movers.

Create a Digital Record

Many movers in Riyadh suggest that if you have important documents whose records can be obtained from their sources, such as property extracts and similar documents, then you can create their digital versions. The purpose of creating digital records is to have a readily available copy of your records and documentation. In rare and accidental cases, if you end up losing your physical copies, you will always have your digital record to rely on. For example, your employee health records, property tax receipts, and marketing print material are all things that can be safely maintained in a secondary digital record.

Create a chain of custody

For office relocation, you must create a chain of custody. For vital documents and valuable stocks, you can give custody to your trusted staff members, and they can further give custody to a senior member from your hired moving company in Riyadh. All these assigned people from your staff as well as movers will be directly managing the packing, unpacking, loading, and unloading of the important and valuable stuff that needs to be taken care of. If necessary, you can even arrange for security during the entire relocation of this important stuff. You can get further insights from our blog titled Learn Professional Moving Tips from Kingdom International Movers.

Conduct Systematic Unpacking

To safely manage your inventory during office relocation in Saudi Arabia, unpacking systematically is as important as packing. You cannot just open all the boxes randomly and expect that your new office will be organized. You need to label all your boxes and open them step by step to avoid confusion and chaos. You can always hire movers to make unpacking easier for you.

Concluding Lines

Office relocation and managing inventory can be a bit difficult, but when you hire reputed movers and follow the above-given steps, it will be much easier to manage the entire move.

Call Team Kingdom International Movers to get a free quote for your upcoming office relocation.